Executive Assistant job

A self starter with years experience in a corporate setting as an executive level Administrative Assistant supporting multiple senior managers. Excellent communication skills both oral and written with the proven ability to operate in a pro active, professional manner and work well with little supervision. Demonstrated research, planning and organization skills are a must along with the highest level of confidentiality. Responsible for Senior Management or President professional calendar and correspondence. Must be very well versed in the Microsoft Office Suite.
Prior experience handling extensive domestic and international travel arrangements for both personal and professional, handled directly on line through various carriers. Arrange client and personal entertainment, Broadway shows, community theatre, golf outings, dinners, etc. Coordinate off site meetings, trade conferences, team building, marketing, professional association meetings and dinners. Contract various caterers and or facilities for Staff Luncheons, Annual Company Party and other events. Responsible for selecting corporate gifts including service awards, trade show give always, employee holiday gifts, and client holiday gifts.
Coordinate corporate community service programs. Coordinate weekly team meetings. Ensure prompt follow up and communication on action items, for monthly and annual business meetings. Maintain filing system and database for all accounting department files. Ordering and management of office supplies and marketing printed materials as well a the management of Office Shipping Requirements. The Executive Administrative Assistant in this position will provide high level administrative support to the Senior Management Team by being resourceful, adaptable and able to determine independently what business, requests, circumstances, issues, communications and or decisions require the personal attention of the senior management and direct those matters accordingly. Responsibilities include, Assist, organize and relieve senior staff of a wide range of routine and non routine administrative detail so that they may concentrate on the significant aspects of company business. Keep abreast of general business objectives, policies, standards, services, facilities, procedures and related information in order to maintain a comprehensive awareness of the organization and better respond, on the team’s behalf. Create and maintain files for document intensive transactions. Compose, edit, type and or draft, and distribute correspondence or memorandum from verbal and written direction. Create charts, spreadsheets, and merge files. Prepare expense reports, process invoices, purchase order and contract requests.